How do I block off time on my calendar for vacation, training or breaks?

Blocked off time stops anyone from booking you during a set window. Use it for vacation days, team training, lunch breaks or a morning set aside for in-home assessments that are already arranged outside the calendar.

Block off time

1. Go to Calendars and open Calendar View.
2. Click New or click a time slot to open the booking window.
3. Open the Blocked Off Time tab.
4. Choose whether to block time for a specific user or for an entire calendar.
5. Set the start time and end time.
6. Save.

Important: blocked off time only affects new bookings. Any appointments already scheduled during that window stay on the calendar. Reschedule or cancel them separately if needed.

When to use something else

• Your regular hours are changing: update your weekly working hours instead. See the article on setting your availability with Schedules.
• The whole team is closed on a holiday: use date-specific hours with bulk edit so every selected teammate is updated at once.
• Personal appointments live on your Google or Outlook calendar: add that calendar as a conflict calendar so those events block your booking slots automatically.

Have a question about your own account? Submit a ticket and our team will follow up.