How do I change my calendar view settings and staff colors?

Calendar view settings control how appointments look on your screen: the time zone, how hours are divided, colors and what is shown. They change only your display. Booking availability and what families see on your booking page stay the same.

Change your calendar view settings

1. Go to Calendars and open the calendar view.
2. Click the more options menu (three dots) next to Manage view.
3. Select Calendar view settings.
4. On the General tab, choose your settings.
5. Click Save changes. Clicking Close without saving discards your changes.

These settings are personal. Each team member sets their own.

What each setting does

Working with the view

• Switch between Day, Week and Month views.
• Select several team members, calendars or groups at once. In Day view, people appear side by side so you can compare schedules. Your selections are remembered next time.
• Hover over an appointment to see its title and times without opening it.
• Open the key to see what each icon and pattern means.

Set staff colors (admins only)

1. Open Calendar view settings and select the Staff colors tab.
2. Find the team member, click the color swatch and pick a color or enter a hex code.
3. Click Save changes. Staff colors apply for everyone.

Export your schedule

1. Set the date range and filters you want.
2. Click the more options menu next to Manage view.
3. Select Export to PDF for a printable picture of the view, or Export to CSV for a spreadsheet.

Day view PDFs include up to seven people. CSV exports include appointments but not blocked time, and the option is grayed out when the view has no appointments.

Common questions

• I do not see the Staff colors tab. It is for admins only.
• Some staff columns are missing. Hide empty rows and columns is probably on.
• Does hiding buffer time remove the buffer? No. It only hides the blocks.

Have a question about your own account? Submit a ticket and our team will follow up.